Frequently Asked Questions

We hope that this section answers any questions that you may have regarding both the Tewkesbury Classic Vehicle Festival and the Outdoor Cinema Night. Rules are in place to provide visitors a fun, family-friendly, accessible and safe environment. Please refer to each event for its guidelines, as they do slightly differ.

Outdoor Cinema Night – The Italian Job FAQs (Saturday 17 August 2019)

The Film: This showing is for the original 1969 version of The Italian Job film to commemorate 50 years of the iconic film. The film is rated PG, parental guidance advised. (running time: 97mins).

Venue Opening Times: Gates open to visitors 7.30pm. Film screening approx. 9.00pm (at sunset) – 11.00pm.
The Outdoor Cinema Night is by advance tickets only

What time do screenings begin?  All start times are approximate, and may vary a little depending on weather conditions on the night. In a nutshell, it has to be dark, so screenings begin around 30 minutes after sunset. We’ll not start before the advertised time.

Is seating provided or should we bring our own?  We don’t provide seating. Please bring your own picnic blankets or low backed camping chairs. Those sitting on blankets will be seated near the front, and those on chairs to the sides or further back, so that everyone can see. If you bring one of those high back chairs that’s more like a throne, we’re likely to ask you to sit at the back or the side so that people behind you aren’t struggling to see.

What should I wear? Its England! – come prepared for all types of weather, it can get chilly as night falls, so layers of clothing (ideally waterproof) and blankets are a good idea. Torches can be handy too for when you pack up and head back to your car.
No umbrellas are allowed once the film begins as they tend to upset people sitting behind you.

Are children permitted to the Outdoor Cinema Night?  Children are welcome when accompanied by a responsible adult. Children aged 3 and under go free to this specific event, but must sit on a parent/guardian’s lap. We do ask that children aren’t left to run around and be noisy in the audience or around the event site once the film has started screening. Do remember that it will get dark, chilly and the film is likely to be loud, so if you have a baby which becomes unsettled and crying, we’ll ask you to move away from the immediate screening area until he or she is settled. We want to be good neighbours.

Behaviour:  Of course we want you to all have a fun family friendly night out, but for the enjoyment of the whole audience, we reserve the right to refuse entry or to eject customers that are very drunk, abusive or are spoiling the screening for those around them. No refunds will be given in this instance.

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Tewkesbury Classic Vehicle Festival FAQ’s – (Sunday 18 August 2019)

Event Times for Classic Display Vehicles: Gates open at 9.30am for those displaying their vehicles as part of the festival. Please access the field via the exhibitor gate. We would be grateful if you stayed on site until 4.00pm. Sorry no HGV’s allowed on the school fields.

Rules for classic vehicle exhibitors to the Classic Vehicle Festival
Please follow parking instructions indicated by the stewards to the show arena.
If you wish to erect a gazebo, please tell the stewards, who will leave you a space to do so.
We ask you NOT to leave before 3.00 pm unless it’s an emergency in fairness to the paying public.
Please observe the one-way system in operation. Exit before the end of the show is via the WEST (Exhibitors entrance) ONLY.

Event Times for Visitors: 11.00am – Gates open for general admission, last admission 3.00pm. Event finishes at 4.00pm.

Are children permitted?  Yes absolutely, children are more than welcome when accompanied by a responsible adult. Children under 12 years old go free to the Classic Vehicle Festival too, there will be something at the festival to entertain the whole family!

Information for Both Events

How and when will I receive my tickets?  Tickets are e-mailed to you within 24 hours of booking. Simply print them off to present on the entry gate for entry. Please check your spam or trash folder for your confirmation and/or tickets if you don’t see them in your in-box.
NOTE: The debit on your statement will appear as the Everyman Theatre NOT Tewkesbury Classic Vehicle Festival.

Food and drink: There’s plenty of food outlets onsite at both events from Thai Street Food, burgers to freshly cut sandwiches, cakes and quality coffee. You can also step on board an iconic red vintage 1967 London Routemaster bus which has been transformed into a fully functioning bar with a retractable roof and serves quality real ales from local breweries and all your other favourite tipples!
Please note: Glass is strictly forbidden on site (both glasses and bottles) for the safety of customers.

Are dogs allowed?  Unfortunately, no dogs are permitted onsite at either events. The school does not permit it, as part of our venue hire. Only registered assistance dogs. We don’t want to loose the event.

Is the venue wheelchair/disabled friendly?  Absolutely, the ground is flat and suitable for wheelchairs users and has disabled parking near to the showground arena, plus disabled portaloos.

Will there be public parking?  Yes, plenty of it, and on flat ground.
On arrival please use BOTH lanes to the field leading to the pay-gates.
Parking is NOT permitted on the hard standing, or in any other school car park.
Please follow the One-way system as indicated by parking personnel and park where instructed.
Exit in an emergency ONLY, is via the WEST (Exhibitors entrance).

Toilet Facilities: There are several blocks of portaloos on site including disabled ones (which can also be used for baby changing). In addition, on the Sunday visitors to the Classic Vehicle Festival can also use the large block of toilets inside the school sports hall.

What am I not allowed to bring in to the event?  No barbeques, weapons, knives, drugs, fireworks or flares are allowed. No dogs, other than assistance dogs are permitted.

What if I forget my tickets?  Then you really are a silly sausage! Please remember them as tickets are required for all customers. If you have forgotten, or unable to show the transaction on a mobile device, you’ll need to pay again on the gate and visit the information point near the stage to get a refund, and yes its a faff. A list of those that have purchased advance tickets will be held at this information point and a refund will only be granted in the name of the person that made the booking, when providing I.D.

What happens in bad weather?  In great British fashion we carry on with both events regardless of rain. In the unlikely event of cancellation, we regret that we cannot give refunds due to the organisational cost of the festival to the charity.
For the film screening we are fine with winds up to 20mph if wind speeds exceed this, for safety reasons the screen will have to be deflated and the screening halted until the wind drops sufficiently.

What’s your refund policy?  Unfortunately, once your ticket is booked, we can’t offer refunds, however we have no problem with you giving it or selling it to someone else (face value only please, let’s be nice!).

NO DOGS ALLOWED ON SITE. Whilst we are a nation of animal lovers, the land owners’ long standing rule does not permit dogs on site at all and we could lose the use of the venue and potentially the event if it continues. PLEASE, PLEASE, PLEASE, if you have a dog, keep it at home. The gate staff have been instructed and we reserve the right to check all campers and large vehicles for dogs – and if discovered you will kindly be asked to leave. 

 

To find out the latest news for both event, please follow the Tewkesbury Classic Vehicle Festival Facebook page, we look forward to welcoming you to our events, and appreciate the support!